Available Services

The Procurement Services department reports to the Business and Finance unit, a member of the Finance and Administration division.

Procurement Services purchases the supplies, equipment and services which support the University’s mission on a timely and best value basis.

Our goal is to cooperatively develop and execute sourcing strategies with departments that will provide the highest professional standards, services, and practices while providing purchasing tools and programs to make each department more efficient by utilizing all University resources effectively.

 

Bidding Process | Business Cards | Car Rental | Credit Applications | Credit Card Program | Department Listing by Buyer | Hotels | Requisitions & Purchase Orders | RFP Assistance | Strategic Sourcing | Supplier Relationships | Surplus Store & Property Disposal | Tax Exemption | Ways to Buy

Bidding Process

Procurement Services can assist you and your department with all aspects of the Bidding Process including drafting and posting RFP's, providing guidelines on vendor selection and assisting with the award process. Please see the Department Listing below to find the appropriate Buyer to work with

Business Cards

All GVSU Business cards are ordered through Allegra Marketing

Ordering Information

Car Rental

Procurement Services works to provide faculty and staff with excellent discounts on car rentals

Car Rental Discount Codes

Credit Applications

Procurement Services can arrange and fill out any credit applications and/or direct bill applications that are required by suppliers you are working with.

Email all applications to: purchasing@gvsu.edu 

Credit Card Program

Procurement Services manages the University's Credit Card Program. Please contact purchasing@gvsu.edu or x12280 with any questions.

Program Information | Cardholder Information | Policies & Procedures 

Hotels

Procurement Services has provided a list and map of area hotels for your convenience. Please note, the university does not endorse nor recommend any hotel listed on this website. They are included on this page as a courtesy and strictly for your convenience. 

For information on hotels with direct bill options please contact Valerie Rhodes-Sorrelle x12283 rhodesv@gvsu.edu

Requisitions & Purchase Orders

Procurement Services process all of the University's requisitions and purchase orders. A requisition is a request from a department to procure goods or services, stating the quantity and description in order to generate a purchase order. The requisition authorizes Procurement Services to reserve departmental funds for goods or services. A purchase order is a document issued to a supplier confirming an agreement for the supply of goods or services and is generated from a requisition.

All purchases being paid with an invoice require a requisition. Requisitions can be created in Workday.

Change Orders can be requested in Workday.

Workday P2P Training & Resources

Requests for Proposals (RFP's)

Procurement Services can assist with:

  • Drafting RFP's
  • Posting RFP's
  • Conducting market research to identify potential bidders
  • Receiving bids
  • Providing guidelines for bid evaluation
  • Supplier negotiations
  • Awarding RFP's

Please see the Department Listing below to identify the appropriate Buyer to work with.

Strategic Sourcing

Procurement Services can assist with identifying potential vendors for goods or services that your department needs to purchase. Please see the Department Listing below to find the appropriate Buyer to work with.

Supplier Relationships

Procurement Services can help facilitate introductions to potential suppliers and foster the relationship through meetings and performance reviews periodically. Please see the Department Listing below to identify the appropriate Buyer to work with.

Surplus Store & Property Disposal

The Surplus Store provides items that have reached the end of their shelf life for sale to the general public and creates an avenue for educating students in the field of business and sustainability practices. Procurement Services is responsible for the disposal of obsolete supplies and equipment and uses the Surplus Store to achieve this mission. 

About the Surplus Store | Property Pickup Form | Hours & Location | Payment | Online Store

Tax Exemption

Procurement Services maintains all of the University documents dealing with tax exemption. GVSU is tax exempt in Michigan as well as other states in the US. To request that Procurement Services obtain tax exemption in a state that is not currently listed, please contact Kip Smalligan smalligk@gvsu.edu

List of Tax Exempt States | View Tax Exempt Documents | MI State Sales Tax Exempt Certificate

Ways to Buy

Procurement Services is available to discuss available purchasing methods and recommend the best option for your situation. Please contact us at purchasing@gvsu.edu 

Department Listing by Buyer

Department Buyer Buyer Email
Accounting Kip Smalligan smalligk@gvsu.edu View
Admissions Kip Smalligan smalligk@gvsu.edu View
Adult & Continuing Studies Kip Smalligan smalligk@gvsu.edu View
Allied Health Science Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Alumni Relations Kip Smalligan smalligk@gvsu.edu View
Annis Water Resources Institute Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Anthropology Kip Smalligan smalligk@gvsu.edu View
Area & Global Studies Kip Smalligan smalligk@gvsu.edu View
Art & Design Kip Smalligan smalligk@gvsu.edu View
Art Gallery Kip Smalligan smalligk@gvsu.edu View
Athletics Kip Smalligan smalligk@gvsu.edu View
Autism Education Center Kip Smalligan smalligk@gvsu.edu View
Biology Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Biomedical Sciences Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Business & Finance Office Kip Smalligan smalligk@gvsu.edu View
Career Services Kip Smalligan smalligk@gvsu.edu View
Center for Entrepreneurship Kip Smalligan smalligk@gvsu.edu View
Center for Scholarly & Creative Excellence Aaron Caccamo caccamoa@gvsu.edu View
Charter Schools Office Aaron Caccamo caccamoa@gvsu.edu View
Chemistry Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Children's Enrichment Center Kip Smalligan smalligk@gvsu.edu View
Classics Kip Smalligan smalligk@gvsu.edu View
Clinical Lab Science Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
College of Community and Public Service Kip Smalligan smalligk@gvsu.edu View
College of Education Kip Smalligan smalligk@gvsu.edu View
College of Interdisciplinary Studies Kip Smalligan smalligk@gvsu.edu View
Conference & Event Planning Services Kip Smalligan smalligk@gvsu.edu View
Counseling Center Kip Smalligan smalligk@gvsu.edu View
Criminal Justice Kip Smalligan smalligk@gvsu.edu View
Department of Public Safety Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Diagnostic & Rehab Science Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Disability Support Resources Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Economics Kip Smalligan smalligk@gvsu.edu View
English Kip Smalligan smalligk@gvsu.edu View
Enrollment Development Kip Smalligan smalligk@gvsu.edu View
Facilities Planning Aaron Caccamo caccamoa@gvsu.edu View
Facilities Services Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Facilities Services Grand Rapids Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Family-Owned Business Institute Kip Smalligan smalligk@gvsu.edu View
Finance Kip Smalligan smalligk@gvsu.edu View
Finance & Administration Kip Smalligan smalligk@gvsu.edu View
Financial Aid Aaron Caccamo caccamoa@gvsu.edu View
General Education Kip Smalligan smalligk@gvsu.edu View
Geography Kip Smalligan smalligk@gvsu.edu View
Geology Aaron Caccamo caccamoa@gvsu.edu View
Graduate Studies Kip Smalligan smalligk@gvsu.edu View
GVSU Omni Kip Smalligan smalligk@gvsu.edu View
Hauenstein Center for Presidential Studies Kip Smalligan smalligk@gvsu.edu View
Health Professions Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
History Kip Smalligan smalligk@gvsu.edu View
Honor's College Kip Smalligan smalligk@gvsu.edu View
Hospitality & Tourism Management Kip Smalligan smalligk@gvsu.edu View
Housing & Residential Life Kip Smalligan smalligk@gvsu.edu View
Human Resources Kip Smalligan smalligk@gvsu.edu View
Inclusion and Equity Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Information Technology Aaron Caccamo caccamoa@gvsu.edu View
Institutional Analysis Aaron Caccamo caccamoa@gvsu.edu View
Institutional Marketing Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Integrated Science Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Integrative Learning Kip Smalligan smalligk@gvsu.edu View
International Relations Kip Smalligan smalligk@gvsu.edu View
Johnson Center for Philanthropy Kip Smalligan smalligk@gvsu.edu View
Kirkhof College of Nursing Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
LGBT Resource Center Kip Smalligan smalligk@gvsu.edu View
Liberal Studies Kip Smalligan smalligk@gvsu.edu View
Management Kip Smalligan smalligk@gvsu.edu View
Marketing Kip Smalligan smalligk@gvsu.edu View
Mathematics Aaron Caccamo caccamoa@gvsu.edu View
Meadows Golf Course Kip Smalligan smalligk@gvsu.edu View
Michigan Small Business Development Center (MiSBDC) Kip Smalligan smalligk@gvsu.edu View
Modern Languages & Literature Kip Smalligan smalligk@gvsu.edu View
Movement Science Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Multicultural Affairs Kip Smalligan smalligk@gvsu.edu View
Music, Theater & Dance Kip Smalligan smalligk@gvsu.edu View
Muskegon Innovation Hub Kip Smalligan smalligk@gvsu.edu View
Occupational Safety & Health Management Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Occupational Therapy Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Office of Sponsored Programs Aaron Caccamo caccamoa@gvsu.edu View
Office of Student Life Aaron Caccamo caccamoa@gvsu.edu View
Office of Sustainability Practices Kip Smalligan smalligk@gvsu.edu View
Office of the President Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Padnos International Center Kip Smalligan smalligk@gvsu.edu View
Pew Faculty Teaching & Learning Center Kip Smalligan smalligk@gvsu.edu View
Philosophy Kip Smalligan smalligk@gvsu.edu View
Physical Therapy Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Physician Assistant Studies Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Physics Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Political Science Kip Smalligan smalligk@gvsu.edu View
Provost's Office Kip Smalligan smalligk@gvsu.edu View
Psychology Kip Smalligan smalligk@gvsu.edu View
Public & Non-Profit Administration Kip Smalligan smalligk@gvsu.edu View
Radiologic & Imaging Science Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Records & Registration Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Recreation & Wellness Kip Smalligan smalligk@gvsu.edu View
Regional Math & Science Center Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
School of Communications Kip Smalligan smalligk@gvsu.edu View
School of Computing Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
School of Engineering Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Seidman College of Business Kip Smalligan smalligk@gvsu.edu View
Simulation Center Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Social Work Kip Smalligan smalligk@gvsu.edu View
Sociology Kip Smalligan smalligk@gvsu.edu View
Statistics Aaron Caccamo caccamoa@gvsu.edu View
Student Academic Success Center Kip Smalligan smalligk@gvsu.edu View
Student Affairs Aaron Caccamo caccamoa@gvsu.edu View
Supplemental Writing Skills Kip Smalligan smalligk@gvsu.edu View
Surplus Store Aaron Caccamo caccamoa@gvsu.edu View
Telecommunications Aaron Caccamo caccamoa@gvsu.edu View
Therapeutic Recreation Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
Trio Educational Talent Search Kip Smalligan smalligk@gvsu.edu View
Trio Upward Bound Kip Smalligan smalligk@gvsu.edu View
University Communications Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
University Counsel Aaron Caccamo caccamoa@gvsu.edu View
University Development Kip Smalligan smalligk@gvsu.edu View
University Libraries Kip Smalligan smalligk@gvsu.edu View
Van Andel Global Trade Center Kip Smalligan smalligk@gvsu.edu View
Vice Provost for Health Valerie Rhodes-Sorrelle rhodesv@gvsu.edu View
WGVU TV & Radio Aaron Caccamo caccamoa@gvsu.edu View
Women & Gender Studies Kip Smalligan smalligk@gvsu.edu View
Women's Center Kip Smalligan smalligk@gvsu.edu View
Writing Center Kip Smalligan smalligk@gvsu.edu View

Page last modified December 27, 2023
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